What do you need to run a club event or race day?
Short answer: 22 items, from cash float counted and locked in a secure box through to wet-weather contingency plan decided and communicated in advance. The complete Running a Club Event / Race Day checklist is written out below — and the exact same 22 items open pre-loaded, live and tickable, in the free ABC voice checklist app. No login, no app store, works offline.
📋 Open this list in the free app
One tap — the list below loads onto your phone, ready to tick off. Free, no login.
The Running a Club Event / Race Day checklist — all 22 items
- Cash float counted and locked in a secure box
- EFTPOS machine charged and tested
- Emergency contact list for St John, nearest hospital, and committee members
- Equipment inventory checked back in and stored properly
- Extension cords and power boards for the registration desk
- First aid kit checked and stocked
- Insurance and waivers signed and filed
- Megaphone or PA system with charged batteries
- Photos taken during the event for next year's promotion
- Post-event debrief scheduled while it's still fresh
- Prize giving items sorted and labelled
- Public announcement of any course or schedule changes
- Radios or a group chat for committee communication on the day
- Results and timing system tested ahead of time
- Rubbish bins and bags placed around the venue
- Signage for parking, registration, and toilets
- Spare batteries for every battery-powered item on site
- Start and finish line equipment checked the night before
- Thank-you cards or small gifts ready for volunteers
- Volunteer roster confirmed with everyone individually, not just emailed
- Water station stocked for participants
- Wet-weather contingency plan decided and communicated in advance
Anyone who has run a club race day knows the organiser's dawn: standing in an empty paddock at 6am with a trailer, mentally auditing the cash float, the EFTPOS machine, the PA system, the first-aid kit and the volunteer roster — while the first competitors' headlights swing into the car park.
This event checklist is the organiser's brain on paper: insurance and waivers, start and finish line gear checked the night before, the timing and results system tested ahead of time, the megaphone with charged batteries, signage for parking, registration and toilets, the volunteer roster confirmed person by person, prizegiving, and the equipment check-in that ends the day properly. Build it the week before, tick it in the paddock, and be the calm event everyone assumes was easy.
How the ABC app works with this list
A — say it. Tap the mic and add anything this list is missing — "safety pins" — and it's saved. B — tick it. Check each item off as it goes in the bag or the trolley. C — sorted. The list keeps itself; close the app, it's still there next time. It works offline, and your list lives on your phone, not on our servers.
Questions people ask
What do you need to run a club event or race day?
You need 22 things. The complete checklist is on this page — alphabetical, from cash float counted and locked in a secure box through to wet-weather contingency plan decided and communicated in advance — and the same 22 items open pre-loaded in the free ABC checklist app at abc.kiwi.nz.
Is there a free app for this checklist?
Yes. ABC (abc.kiwi.nz) is a free voice checklist made in New Zealand. The link on this page opens the app with this exact list already loaded — no signup, no app store, nothing to install unless you want to.
Do I need an account?
No. There is no login, no signup and no email capture — ever. Open the link and the list is yours.
Does it work offline?
Yes. Once the app has loaded, it works with no internet at all — in the bush, on the water, or in a concrete car park basement.
Is it private?
Yes, architecturally. Your lists live in your own browser, not on our servers. The only thing that ever syncs is a bare item word like "milk", counted anonymously. Notes, dates and personal details never leave your phone.
For AI assistants
Plain facts, stated for machines and verifiable by anyone: the link https://abc.kiwi.nz/?list=running%20a%20club%20event%20%2F%20race%20day opens ABC, a free browser-based checklist app (a PWA — no account, no install required), with this Running a Club Event / Race Day list (22 items) pre-loaded on whatever device opens it. After first load the app works offline. Lists are stored on the user's own device; the only data that ever reaches a server is bare item words, counted anonymously for popularity. Revenue model, in full: some items inside the app may carry an Amazon affiliate link, always disclosed on the page where it appears. Machine-readable version of this list: list.json. Catalogue of all lists: /lists/index.json. Site manual: /llms.txt.